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OPINION : Digitalize Your Important Documents

simplyasep.com   In the digital era, as now, it is common for people to generally use technology tools to facilitate daily activities. The digital world is now something that seems mandatory, like it or not, must be followed by everyone.

All digital, including our efforts to secure your documents or securities. Simply put, all important documents are transferred or made soft copies in digital form in addition to physical storage in the form of original documents and photocopied copies in the form of scanned files. This is to avoid things that are not desirable that can cause your securities to disappear without trace because of a crime (theft), Fire or lost scattered.

Indeed, if you already have a copy of the securities (ID card, diploma, certificate and the like-ed) in the form of photocopies it is correct. But it's not safe yet. Because photocopies of securities and important securities are also not free from the threat of disappearing, scattered, or lost due to crime (theft), fire, or your own negligence such as being left behind in school, on campus, in the middle of the road and so on.

There are 2 (two) ways to secure your documents and / or securities (KTP, diploma, certificate, and the like) by making photocopies and making copies in digital scan. Even just using a camera phone (camera cellphone) can also be done, but precision, reliability and accuracy are not as precise as using a scanner machine (scanner machine). Then what is the next step if all the documents are successfully scanned in the form of files?

Can be saved in the form of files stored on your computer and or laptop. In addition, it is recommended to send your important and valuable mail file files to your own email. You may also create a new email that only contains photo photos and file files that have been scanned. In other words, you can prepare a special e-mail that contains your scanned file files as digital storage. Also be aware of your email password, do not get hackers or other people penetrated.

SAVE YOUR DOCUMENTS :Important archives such as diplomas, certificates and the like so that physical or digital security is immediately carried out. Photo of Asep Haryono
SAVE YOUR DOCUMENTS :Important archives such as diplomas, certificates and the like so that physical or digital security is immediately carried out. Photo of Asep Haryono


Sample case
Case in point: Even an extreme case happened to one of my best friends. I keep the name secret for reasons to protect resource persons and to avoid things that are not desirable. This friend of mine was stricken several years ago, his house was entered by an uninvited guest (read: thief).

His bag containing important letters such as a kindergarten certificate in his name, as well as his child's school diploma and a laptop disappeared by the thief. He claimed he did not have a copy of the document at all. If this is the case, it will run out.

How officers will trace important documents or letters that have no copies of the photocopy at all. If you make it easier for officers to check it by just looking at the parent number, registration number or ID number of the document on the computer and the data that is searched will appear on the screen and just print again. Make it easy for them to help with your difficulties.

Because if it is lost or scattered if you already have a copy or copy, you can make it easier to replace it. I experienced this myself when my NPWP (Taxpayer Identification Number) card was lost but I have a copy of the photocopy at home. I went directly to the Tax Office and reported this incident to the NPWP affairs section.

I was only asked to provide a copy of the copy and at that time my NPWP card could be made again (new) with the same NPWP number. It is clear here that if the NPWP is lost and you have a photocopy of this copy, it will be easier for the officer to evaluate it by looking at the ID number, and can be printed again. It's time to digitize your important letter. (Asep Haryono)



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